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6
Submission Procedures
Submission Procedures
6.01 Electronic and Hard Copy
You must submit both an electronic and paper copy of your manuscript files: the digital files and the printout of your final manuscript must match exactly. Do not make any changes to the digital files or the paper copy after you have printed the final manuscript
Electronic Manuscript
6.02 File and Disk Formats
Submit manuscript files as Microsoft Word documents for either Mac or PC on CD, USB flash drive, or via e-mail (if permitted by your editor). If you are unable to meet these requirements, call your editor’s assistant to discuss alternatives.
6.03 File Creation
Create a new file for each chapter or other major section of the book. Do not submit the manuscript as one large file. Remove duplicate or extraneous files. Include just one copy of each chapter (the copy saved immediately before printing).
▸ The front matter file should include (when applicable) the table of contents, dedication, epigraph, preface, and acknowledgments, in that order.
6.04 File Naming
Number and name the files as follows. Do not use spaces in file names:
- 01_Front_Matter.docx
- 02_Introduction.docx
- 03_Chapter_1.docx
- 04_Chapter_2.docx
- 05_Chapter_3.docx
- 06_Chapter_4.docx
- 07_Chapter_5.docx
- 08_Bibliography.docx
- 09_Author_Bio.docx
- 10_Captions.docx
▸ The Introduction should not be labeled Chapter 1.
6.05 Labeling Disks
Label all disks with your last name, the title of your manuscript, and the date. Be sure to retain backup copies of all files.
Artwork
6.06 Double-check Guidelines
Verify that the original illustrations you plan to submit meet the size and format specifications outlined in chapter 3 of this guide.
6.07 Disk Formats
You may submit your digital image files on DVD, CD, USB flash drive, via a web-based, bulk-file-transfer service such as Hightail or WeTransfer, or via e-mail (if permitted by your editor).
6.08 Hard Copy
Along with the original art, you must submit a numbered photocopy or printout of all figures and tables. Images should be right-side-up on the page.
6.09 Orientation
Identify the “TOP” on the photocopy if there could be any ambiguity about image placement, or if you have a particular preference for how an image should appear on the book page.
6.10 Cropping
Indicate any cropping instructions in red or blue ink on the photocopies of the illustration (not on the originals). If no cropping information is provided, the Press will assume that the image is to run full frame.
6.11 Handling Artwork
- Photo prints: When labeling photo prints, use a soft lead pencil and write your last name and the figure number on the back of the photograph. Do not use a ballpoint pen. Do not attach paper clips to prints and do not glue or tape prints onto paper.
- Transparencies: Transparencies and slides must be submitted in protective sleeves. Labeling should be applied to the surface of the sleeve or the slide frame only. Never touch the transparency film.
- Digital images: Do not embed digital images in the manuscript files: each digital image should be saved as a separate file. Simply label digital images with the figure number (e.g., Figure 1.tiff, Table 2.2.pdf). Do not add a description of the image.
Mailing Instructions
6.12 After reviewing the final submission checklist in Appendix B, mail your manuscript and accompanying materials to the Press via a trackable service (e.g., FedEx, DHL, or USPS Priority Mail with delivery confirmation).
▸ Keep backup copies of all materials in case of delivery failure.
- Address the package to your editor at:
- University of Minnesota Press
- 111 Third Ave. S., Suite 290
- Minneapolis, MN 55401
- 612-627-1970
Your editor or his or her assistant will confirm receipt of the package.